City of Stephenson, MI

Council Proceedings

November 2, 2017

The regular council meeting convened at 7:00 p.m.
Public participation included reports from the City Assessor and Menominee County Sheriff’s Department, and comments from others interested in opening Medical Marijauna businesses in the City.
A report was given on the activities of the WWTP.
Bills totaling $100,602.20 were approved.
Resolution #17-03: “A resolution to change the City Election Petition Filing Date from the 12th Tuesday prior to the City election date to the 15th Tuesday prior to the City election date” was adopted.
Committee reports were given. Dixon Engineering, Inc. was approved to complete a drained inspection of the City’s water tower. Karcz Utility Sales will complete a pole inspection of the City’s electric poles. Jody Monette was hired as a part-time fill-in for the City Clerk.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:36 p.m.
The next regular Council meeting will be held on December 7, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


October 5, 2017

The regular council meeting convened at 7:00 p.m.
There was no public participation.
A report was given on the activities of the WWTP.
Bills totaling $96,561.86 were approved.
SAW Grant pay request #3 for $21,809.78 was approved.
A bid for $3,000.00 for the used 1998 John Deere lawnmower was accepted.
The final insurance claim settlement for hail damage to City building roofs from 2015 was accepted.
Committee reports were given. U.P. Engineers & Architects were awarded the bid for engineering services for the East River Road project. The City approved Hannula Agency as the City’s property and liability insurance carrier for the next year.
Comments were received.
The meeting adjourned at 8:10 p.m.
The next regular Council meeting will be held on November 2, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


September 7, 2017

The regular council meeting convened at 7:00 p.m.
City Assessor John Anderson reported on his assessing duties.
A report was given on the activities of the WWTP.
Bills totaling $131,091.53 were approved.
Wayne Coleman was approved as a member of the Compensation Commission.
Committee reports were given. Budget transfers were approved.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:00 p.m.
The next regular Council meeting will be held on October 5, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


August 3, 2017

The regular council meeting convened at 7:00 p.m.
A City resident addressed the council regarding the road he lives on.
A report of the WWTP for the month of July was reviewed. All parameters were met.
Bills totaling $143,207.67 were approved.
The contract for 2017/2018 with Menominee County for contracted law enforcement services was approved.
SAW Grant Disbursement Request #2 was approved.
A new lawnmower will be purchased to replace the old one that is nineteen years old.
Updated cross connection control program rules were adopted.
A dump truck will be parked at the Municipal Building on Wednesdays (until Fall) to allow City residents to dispose of their brush and bagged yard waste. The bagged yard waste needs to be placed in recyclable bags.
Committee reports were given. Keeter Construction was approved to replace the driveways affected by a broken water line on Willow Street. He had the low quote of $1,400.00 to do the work.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:32 p.m.
The next regular Council meeting will be held on September 7, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


July 6, 2017

The regular council meeting convened at 6:00 p.m.
Public participation included an introduction from an employee of U.P. Engineers & Architects.
A report of the WWTP for the month of June was reviewed. All parameters were met.
Bills totaling $132,994.76 were approved.
A Menominee County Sheriff’s Deputy gave the quarterly report of law enforcement activities in the City.
Resolution No. 17-02 to apply to the Secretary of State for a grant to purchase a new voting system was adopted.
The council approved asphalt patches on some streets that were dug up for water and sewer line repairs.
SAW Grant Disbursement Request #4 was approved.
A letter of interest to renew the law enforcement contract with Menominee County will be sent to the Menominee County Board.
Committee reports were given.
Correspondence was read.
Comments were received. Appreciation was expressed to council member Dale Parrett for all of his work in organizing the 4th of July Celebration again this year.
The meeting adjourned at 6:53 p.m.
The next regular Council meeting will be held on August 3, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


June 1, 2017

The regular council meeting convened at 7:00 p.m.
Public participation included comments from State Representative Beau LaFave.
A report of the WWTP for the month of May was reviewed. All parameters were met.
Bills totaling $108,141.52 were approved.
Change Order #1 and Pay Request #1 for the Multi-Purpose Pavilion Restroom construction project were approved.
SAW Grant Disbursement Request #3 was approved.
Traffic Control Order No. 20 was rescinded.
Committee reports were given.
Budget amendments were approved.
Correspondence was read.
A $500.00 donation was received from the Menominee County Pheasant Club to be used toward the construction of the Multi-Purpose Pavilion Restroom.
Comments were received.
The meeting adjourned at 8:22 p.m.
The next regular Council meeting will be held on July 6, 2017 at 6:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


May 4, 2017

The Budget Hearing on the proposed 2017/2018 budget was held at 6:45 p.m.
The regular council meeting convened at 7:00 p.m.
Public participation included a report from Assessor John Anderson on his assessing duties, and a report from the organizer of the car show who stated there would be no car show in the City.
A report of the WWTP for the month of April was reviewed. All parameters were met.
Bills totaling $85,334.23 were approved.
The budget for fiscal year 2017/2018 was adopted.
The property tax millage rate was increased from 9.5 mills to 11 mills.
Traffic Control Order No. 20 was adopted.
Items for the SAW Grant were approved-Disbursement Request #2, Agreement with Tunnel Vision, and Amendment to the Engineering Agreement.
An offer to purchase City property was presented. A counter offer was approved.
Committee reports were given.
Ayres Associates were approved to complete the City’s bridge inspections.
Budget amendments were approved.
Updating of the City’s website was approved.
Employee wages were approved.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:53 p.m.
The next regular Council meeting will be held on June 1, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


April 6, 2017

The regular council meeting convened at 7:00 p.m.
Public participation included sidewalk repair, a request from a person with the Stephenson Community Easter Egg Hunt, and a report from the Menominee County Sheriff’s Department on law enforcement activities in the City for the first three months of 2017.
A report of the WWTP for the month of March was reviewed. All parameters were met.
Bills totaling $98,136.99 were approved.
Johnson & Rennie, LLC of Menominee, MI was approved for auditing services for the City.
The Treasurer’s report was accepted.
The Asset Management Financial Plan agreement for the SAW (Stormwater, Asset Management, and Wastewater) Grant was approved.
Traffic Control Order No. 19 was adopted.
A donation was approved for the Community Easter Egg Hunt.
Committee reports were given. The bathrooms in Erickson Park are now open.
Water Flushing of the water mains will take place the week of April 10th.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:28 p.m.
The next regular Council meeting will be held on May 4, 2017 at 7:00 p.m. There will be a public hearing at 6:30 p.m. prior to the council meeting to review the proposed budget for fiscal year 2017-2018. The property tax millage rate proposed to be levied to support the proposed budget will be a subject of this hearing.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


March 2, 2017

The regular council meeting convened at 7:00 p.m.
Public participation included sidewalk repair, the September Car Show and proposed second baseball field at Erickson Park.
A report of the WWTP for the month of February was reviewed. All parameters were met.
Bills totaling $96,275.31 were approved.
Donations approved for the Fourth of July Committee, Crime Stoppers and the BP Hope Memorial Cancer Fund.
Budget Committee members were appointed.
Johnson Builders were awarded the bid for the new restrooms near the Multi-purpose Pavilion at Erickson Park.
A land division application was approved.
A counteroffer for a property owner was approved.
Committee reports were given. The ice rink is done for the season.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:30 p.m.
The next regular Council meeting will be held on April 6, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


February 2, 2017

The regular council meeting convened at 7:00 p.m.
A listing of members for the Car Show Committee was submitted. The Car Show will take place on September 16, 2017.
A report of the WWTP for the month of January was reviewed. All parameters were met.
Bills totaling $93,944.53 were approved.
Mayor Bengry read a statement from the Council regarding the medical marijuana provisioning Center: “On January 11, 2017 there was a meeting of the City Council of the Whole. Public comments were reviewed regarding a medical marijuana provisioning center within the City. At this time no formal action will take place on the item. The City Council will continue to take comments and study the item further. When the item will be brought before the Council for final action, the item will be placed on the agenda. If the City does decide to allow a medical marijuana provisioning center it will be located in the City’s Industrial Park area on the west side of the City”.
Car Show Committee members were approved.
Discussion was held on what date the Fourth of July Celebration should take place on- July 1st or July 4th. Feedback from the public will be sought.
The Council approved a letter of support for the 4 Wheel trail through the City.
Council member Dale Parrett was appointed to serve as the City representative to the CUPPAD Commission.
The Council approved the Compensation Commission’s recommendations for pay for the Mayor and Council members.
Incident, Accident and Requisition forms were approved.
Committee reports were given. Changes to the Employee Handbook Policy were approved.
The City will place an ad for request for proposals for an auditor. A donation was approved for the McCue Scholarship Fund.
Comments were received.
The meeting adjourned at 8:17 p.m.
The next regular Council meeting will be held on March 2, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


January 5, 2017

The regular council meeting convened at 7:00 p.m.
City Assessor John Anderson reported on his assessing duties.
Comments were received regarding a medical marijuana dispensary (provisioning center) in the City. The Council will review the comments along with others that were submitted to the City Hall office.
A report from the Menominee County Sheriff’s Department on law enforcement activities in the City was presented.
A report of the WWTP for the month of December was reviewed. All parameters were met.
Bills totaling $104,953.41 were approved.
A donation was made to the car show to take place in September at the Multi-Purpose Pavilion.
An engineering agreement with U.P. Engineers & Architects to complete the City’s asset management plan for the sanitary sewer system and the waste water treatment plant was approved.
Committee reports were given.
Resolution #17-01: “Performance Resolution for Governmental Agencies” was adopted.
The council approved the writing off of older delinquent accounts.
A budget amendment was approved.
Comments were received.
The meeting adjourned at 9:04 p.m.
The next regular Council meeting will be held on February 2, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


December 1, 2016

The regular council meeting convened at 7 p.m.
There was no public participation.
A report of the WWTP for the month of November was reviewed. All parameters were met.
Bills totaling $145,308.62 were approved.
The City will receive oral and written comments from City residents regarding whether or not the City should allow a medical marijuana dispensary business within the City limits.
Comments will be received at City Hall until the January 5, 2017 council meeting. Comments will also be received during the public participation portion of the January council meeting.
Committee reports were given.
Comments were received. The Annual Christmas Tree Lighting will be held on December 5th at 6:00 p.m. in the downtown area.
The meeting adjourned at 7:53 p.m.
The next regular Council meeting will be held on January 5, 2017 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


November 3, 2016

The regular council meeting convened at 7 p.m.
Mr. Ettenhofer addressed the council regarding the car show for next year.
A report of the WWTP for the month of October was reviewed. All parameters were met.
Bills totaling $110,351.59 were approved.
A land division application for RSBR Investments, LLC in regard to property located at S723 US Hwy 41 was approved.
The City’s Language Access Plan for Limited English Proficiency Persons was approved.
Committee reports were given.
Comments were received. The Annual Christmas Tree Lighting will be held on December 5th at 6:00 p.m. in the downtown area.
The meeting adjourned at 8:29 p.m.
The next regular Council meeting will be held on December 1, 2016 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


October 6, 2016

The regular council meeting convened at 7 p.m.
There was no public participation.
A report of the WWTP for the month of September was reviewed. All parameters were met.
Bills totaling $106,688.33 were approved.
Resolution No. 16-07 approving a grant submission to the Par Plan was adopted.
New State legislation that allows licensed medical marijuana dispensaries to operate in communities was discussed.
A letter from the State of Michigan DEQ states the City is eligible for grant assistance for its wastewater asset management plan.
A report on the City’s ISO rating was given.
The council approved looking at adding a second baseball field in Erickson Park.
Committee reports were given.
Comments were received.
The meeting adjourned at 8:15 p.m.
The next regular Council meeting will be held on November 3, 2016 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


September 1, 2016

The regular council meeting convened at 7 p.m.
Deputy Hanson from the Menominee County Sheriff’s Department reported on the Department’s activities in the City.
Tim Ettenhofer addressed the council regarding the placement of audio speakers in the Downtown area.
The council adopted Resolution #16-06 to approve a micro brewer license for Threefold Vine, LLC.
A report of the WWTP for the month of August was reviewed. All parameters were met.
Bills totaling $180,667.56 were approved.
Reappointments were made to the Zoning Board of Appeals and the Compensation Commission.
Peshtigo Asphalt’s low bid of $27,751.00 was approved for street patches and repairs.
Committee reports were given. A transfer of funds was approved to go towards the City’s share of sidewalk replacement. Hannula Agency was approved as the City’s property and liability insurance carrier for 2016/2017.
Comments were received.
The meeting adjourned at 8:19 p.m.
The next regular Council meeting will be held on October 6, 2016 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


August 4, 2016

The regular council meeting convened at 7 p.m.
There was no public participation.
A report of the WWTP for the month of July was reviewed. All parameters were met.
Bills totaling $90,346.52 were approved.
The Council approved placing the Downtown Development Authority on an indefinite hold.
John Anderson’s contract was renewed for two years at the same rate it is now. Mr. Anderson is the City’s Assessor.
The Council approved transferring of funds to pay off the City’s snow plow loan.
Committee reports were given.
Comments were received. Assessor John Anderson reported on his assessing duties.
The meeting adjourned at 7:57 p.m.
The next regular Council meeting will be held on September 1, 2016 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


July 7, 2016

The regular council meeting convened at 7 p.m.
There was no public participation.
A report of the WWTP for the month of June was reviewed. All parameters were met.
Bills totaling $82,756.92 were approved.
The City’s Energy Optimization Plan for 2016-2019 was approved.
The annual Law Enforcement contract with Menominee County was approved.
A part-time summer help person was hired.
Comments were received.
The meeting adjourned at 8:21 p.m.
The next regular Council meeting will be held on August 4, 2016 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


June 2, 2016

The public hearing on the proposed change of the City election from November of even years to November of odd years was held. No public comments were received.
The regular council meeting convened at 7 p.m.
The City Assessor reported on his assessing duties. Mrs. Dana Dziedzic introduced herself. She is a candidate for the 108th District State Representative. The Chairman of the Downtown Development Authority addressed the council. A Menominee County Sheriff’s Deputy reported on activities within the City for the month of May.
A report of the WWTP for the month of May was reviewed. All parameters were met.
Bills totaling $81,759.52 were approved.
Resolution No. 16-05 “A resolution to change election year” was adopted.
Ray Payment was approved as the City’s auditor for fiscal year 2016/2017.
By consensus of the council it was decided to sell City property No. 55-052-0-623-020-00 across from Family Dollar on US 41 in Stephenson.
Committee reports were given. The City will hire a part-time person for the summer. Budget amendments were approved.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:40 p.m.
The next regular Council meeting will be held on July 7, 2016 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


May 5, 2016

The public hearing on the proposed budget for fiscal year 2016-2017 convened at 6:30 p.m.
The regular council meeting convened at 7 p.m.
A citizen addressed the council.
A report of the WWTP for the month of April was reviewed. All parameters were met.
Bills totaling $193,417.88 were approved.
The council set the mileage rate for fiscal year 2016/2017 at 9.5 mills, which is the same rate as last year.
The council adopted the City’s budget for fiscal year 2016/2017.
The council approved opting out of PA 95.
Committee reports were given. Water monthly base rates will increase by $.37 and sewer monthly base rates will increase by $.64, effective July 1, 2016. Utility billing late fees will be lowered from $25.00 to 1.5% of the customer’s bill.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:21 p.m.
The next regular Council meeting will be held on June 2, 2016 at 7:00 p.m. A public hearing will be held prior to the meeting at 6:50 p.m. to hear comments on changing the City election from November odd years to November even years.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


April 7, 2016

Public comments were received for the request of vacating a portion of the alley located West of US 41 and East of Menominee Street and North of South Drive. There were no comments.
The regular council meeting convened at 7 p.m.
Members of the Stephenson Eagle Booster Club and the DDA addressed the council. A request for dugouts at the ball field in Erickson Park was also presented.
Discussion was held on the dissolution of the DDA. No decisions were made.
A report of the WWTP for the month of March was reviewed. All parameters were met.
Bills totaling $114,987.50 were approved.
The Treasurer’s report was accepted.
Resolution #2016-04: “Resolution to abandon a portion of alley west of US 41 and East of Menominee Street and North of South Drive” was adopted.
Resolution #2016-02: “Resolution for setting a minimum amount of funds to keep in the Electric Fund account” was adopted.
The proposed budget for fiscal year 2016/2017 was presented to the council members.
Committee reports were given. The City will make a loan to the Fire Dept. A budget amendment was approved.
Bagged leaves and brush will be picked up until May 20th.
Correspondence was read. A donation was approved for the Veteran’s Memorial Day Committee. A letter from CUPPAD regarding a grant program was presented.
Comments were received.
The meeting adjourned at 9:03 p.m.
The next regular Council meeting will be held on May 5, 2016 at 7:00 p.m. There will be a public hearing at 6:30 p.m. prior to the council meeting to review the proposed budget for fiscal year 2016-2017. The property tax millage rate proposed to be levied to support the proposed budget will be a subject of this hearing.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


March 3, 2016

The regular council meeting convened at 7 p.m.
A resident, and a representative from the Menominee County Pheasant Club addressed the council.
The Assessor gave a report on his assessing duties.
A report of the WWTP for the month of February was reviewed. All parameters were met.
Bills totaling $110,777.22 were approved.
Discussion was held on possible security measures for the City Hall.
Committee reports were given. A budget amendment was approved. A resolution “MERS Uniform 457 Supplemental Retirement Program Resolution” was adopted. The program is for employee contributions. The dissolution of the Downtown Development Authority was approved. A new laptop for the DPW department was approved.
Correspondence was read. A donation was approved for the Barb Palzewicz Hope Memorial Cancer Walk.
Comments were received.
The meeting adjourned at 8:55 p.m.
The next regular Council meeting will be held on April 7, 2016 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


February 5, 2016

The regular council meeting convened at 7 p.m.
A resident addressed the council.
A report of the WWTP for the month of January was reviewed. All parameters were met.
Bills totaling $153,202.23 were approved.
Wayne Mulzer was reappointed as an alternate to the Board of Review.
A new pickup will be purchased for the DPW department.
Committee reports were given.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:05 p.m.
The next regular Council meeting will be held on March 3, 2016 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


January 7, 2016

The regular council meeting convened at 7 p.m.
A resident addressed the council.
A report of the WWTP for the month of December was reviewed. All parameters were met.
Bills totaling $101,950.94 were approved.
Council appointments were approved.
Al Raether and Stanley Lesperance were approved to serve on the Board of Review.
Committee reports were given.
The 1990 snow plow/dump truck was sold to Roger Pellegrini who was the highest bidder with a price of $6,792.00.
Correspondence was read.
Comments were received. The Board of Review will start on Tuesday, March 15, 2016.
The meeting adjourned at 8:15 p.m.
The next regular Council meeting will be held on February 4, 2016 at 7:00 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk