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The City Council meets in regular session the first Thursday of each month at 7:00 p.m. in the Council Room of the Stephenson Municipal Building.
City of Stephenson Council Proceedings
August 5, 2010
There was no public participation.
A representative of Packerland Broadband gave a power point presentation about their company.
A representative of the Municipal Electric Utilities of Wisconsin (MEUW) presented information on their safety management program.
A report of the WWTP for the month of July was reviewed. All parameters were met.
Bills totaling $90,404.27 were approved.
An update on the energy optimization program was given. Two (2) free light bulbs will be given out to City electric residential customers who request them, while supplies last. Franklin Energy, an energy optimization implementation company, has started contacting area City commercial and industrial electric customers.
The council approved a 10-year lease extension with Packerland Broadband.
The council approved allowing the Stephenson High School and Stephenson Elementary School to hold parades within the City limits.
Committee reports were given. The City will hire a company to clean out the garage area of the vacant house located adjacent to Erickson Park.
Action on filling the City Assessor position was tabled until the September council meeting.
Correspondence was read.
No comments were received.
The meeting adjourned at 9:35 p.m.
The next regular Council meeting will be held on September 2, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
July 1, 2010
A resident addressed the council about questions and concerns about utility billing.
The report of the WWTP for the month of June was reviewed. All parameters were met.
Bills totaling $96,293.25 were approved.
A $500.00 loan to the Downtown Development Authority was approved.
The start up date for the American Reinvestment and Recovery Act project (River Road) has been pushed back to August.
An update on the Energy Optimization program was given.
The Health Department will be contacted regarding complaints about a vacant property near Erickson Park.
Several applications were received for the City Assessor position. They were referred to the Personnel Committee.
Council member Larson will continue as the voting member delegate for the City to the Northern Michigan Public Service Academy. Council member Starzynski will serve as alternate delegate.
Committee reports were given.
Correspondence was read. The City will join Protec, a group that works on behalf of local governments to address right of way issues.
Comments were received.
The meeting adjourned at 8:56 p.m.
The next regular Council meeting will be held on August 5, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
June 3, 2010
There was no public participation.
The report of the WWTP for the month of June was reviewed. All parameters were met.
Bills totaling $75,657.05 were approved.
The Downtown Development Authority board will meet the third Wednesday of each month at 6:00 p.m. in the council chambers. Their next meeting is June 16, 2010.
An update on the Energy Optimization program was given.
Resolution #10-03: “A resolution supporting MDOT”s request to close the Bluff Street access to U.S. Hwy 41 was adopted.
A report was given on the status of the applications the City submitted to Rural Development for grant/loan monies for two snow plow trucks and a fire truck.
The budget for fiscal year 2010/2011 was approved. The millage rate of 7.5 mills was also approved. This is the same rate as last year.
Discussion was held regarding dilapidated buildings within the City.
Ray Payment C.P.A. was approved to audit the City’s financial records for fiscal year 2009/2010.
The City will advertise for the Assessor’s position. Applications will be accepted until June 30, 2010.
The council approved the purchase of a property parcel.
Committee reports were given. Budget amendments were approved.
Correspondence was read. The City will purchase an ad in the upcoming plat book.
No comments were received.
The meeting adjourned at 9:05 p.m.
The next regular Council meeting will be held on July 1, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
May 6, 2010
The council meeting convened at 7:00 p.m.
There was no public participation.
The report of the WWTP for the month of May was reviewed. All parameters were met.
Bills totaling $59,188.85 were approved.
The first Downtown Development Authority board meeting will be held this month.
Updates on the ARRA River Road project and Energy Optimization program were given.
The MDOT Hwy 41 project will not be completed this year.
Approval was given to become a sponsor for the SHS Athletic Sports poster.
Committee reports were given.
Comments were received.
The meeting adjourned at 7:55 p.m.
The next regular Council meeting will be held on June 3, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
April 8, 2010
There was no public participation.
A report of the WWTP for the month of March was given. All parameters were met.
Bills totaling $59,393.80 were approved.
Nine applications were received for the Downtown Development Authority Board. All nine applicants were approved to serve on the Board.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road Project. The preconstruction meeting has been held.
An application has been submitted to the Hannahville Indian Community for their 2% grant funding.
An update was given on the Energy Optimization program. Rebate programs are now available for City residents.
The notice of intent for funding through the Michigan Economic Development Corporation CDBC ICE grant program, that was submitted for a water/sewer line replacement along U.S. 41 to the southern City limits, has been denied.
The Council adopted the proposed updated utility shut-off policy that was reviewed by the City’s attorney. It will replace all other shut-off policies that are currently in place.
Comments were reviewed regarding the proposed closing of the Bluff Street access to U.S. Hwy 41 per a request of the Michigan Department of Transportation.
Committee reports were given. The City will apply for stimulus funds, which would include grant and loan funding through Rural Development, for the replacement of two snow plow trucks and one fire truck.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:35 p.m.
The next regular Council meeting will be held on May 6, 2010 at 7:00 p.m. A public meeting to receive comments on the City’s Notice of Intent for applying for funding through Rural Development for the replacement of snow plow trucks and a fire truck will take place at 6:15 p.m. The budget hearing will take place at 6:30 p.m.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
March 4, 2010
There was no public participation.
A report of the WWTP for the month of February was given. All parameters were met.
Bills totaling $61,796.73 were approved.
The deadline for applications of interest to serve on the Downtown Development Authority Board is March 8th. Eight applications have been received so far. Appointments to the board will be made at the April council meeting.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road Project. Bacco Construction was low bidder for the job with a bid price of $113,338.40. Construction is expected to start on July 5th.
An update was given on the Energy Optimization program.
CUPPAD will update the City’s recreation plan.
A notice of intent for funding through the Michigan Economic Development Corporation CDBC ICE grant program has been submitted for a water/sewer line replacement along U.S. 41 to the southern City limits.
The City’s proposed updated utility shut-off policy is being reviewed by the City’s attorney.
A notice will be placed in the paper that the City will receive public comments on the proposed closing of the Bluff Street access to U.S. Hwy 41 per a request of the Michigan Department of Transportation. This would be in conjunction with MDOT’s proposed upcoming U.S. 41 project through the City.
The City Charter will be reviewed, with the goal being to present revisions of it to the voters in upcoming regular elections.
Wayne Mulzer was reappointed to the Compensation Commission.
Committee reports were given. Mayor Bengry congratulated Fire Chief James Gardiner on his 50 year anniversary with the Stephenson Volunteer Fire Dept. (27 of those years as Fire Chief).
Two water main breaks were repaired.
The census count that Mrs. Oczus recently completed for the City’s information revealed the City has 861 residents, which is down from 875 in 2000. The City will use this figure to compare to the Federal Census figures. The Federal census is currently going on with residents receiving their packets from the government.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:35 p.m.
The next regular Council meeting will be held on April 8, 2010.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
February 4, 2010
A City business owner inquired about a water/sewer line extension along U.S. 41 to the southern City limit.
A report of the WWTP for the month of January was given. All parameters were met.
Bills totaling $78,468.26 were approved.
An ordinance creating the development of a Downtown Development Authority was adopted.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road Project. A resolution authorizing signers for the project was adopted. The project goes out for bids on February 5th.
An update was given on the Energy Optimization program.
Al Raether and William Winter were reappointed to the Board of Review.
The City will update its recreation plan.
The City will pursue grant funding possibilities for a water/sewer line extension along U.S. 41 to the southern City limit.
Discussion was held on updating the City’s utility shut-off policy.
Discussion was held regarding Project Stephenson. As of yet, no one has volunteered to be its new coordinator.
An update was given on the upcoming MDOT project. Plans are to construct a turning lane through the City.
Committee reports were given.
Comments were received.
The meeting adjourned at 9:20 p.m.
The next regular Council meeting will be held on March 4, 2010.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
January 7, 2010
There was no public participation.
A report of the WWTP for the month of December was given. All parameters were met.
Bills totaling $81,643.76 were approved.
A report was given on the Downtown Development Authority. An ordinance to approve the development of a DDA was introduced at the January council meeting.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road Project.
The council granted permission to purchase a new utility billing program. Billing program options are currently being reviewed.
A “Performance Resolution for Governmental Agencies” was approved.
Council committee appointments were made.
Committee reports were given.
Comments were received.
The meeting adjourned at 8:10 p.m.
The next regular Council meeting will be held on February 4, 2010.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
December 2009
The council meeting convened at 7:00 p.m.
There was no public participation.
A report of the WWTP for the month of November was given. All parameters were met.
Bills totaling $59,761.36 were approved.
A report was given on the Downtown Development Authority. An ordinance to approve the development of a DDA will be drafted and introduced at the January council meeting.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road project. A January bid letting is expected.
James Gardiner and Paul Parmentier will fill the two vacant council seats.
Committee reports were given. Energy Optimization Agreements between the City and the Michigan Electric Cooperative Association was approved.
Comments were received. The City will be conducting a census count in the near future.
The meeting adjourned at 8:25 p.m.
The next regular Council meeting will be held on January 7, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
November 2009
A public hearing will be held at 6:45 p.m. prior to the December 3rd council meeting. The purpose of the public hearing will be to receive comments for the closing of the well construction grant.
The annual Christmas tree lighting will be held in downtown Stephenson at 6:00 p.m. on December 7th .
Reservations are being received for the park pavilions for 2010. The pavilions are reserved on a first come-first serve basis. For reservations contact City Hall.
A building permit is required in the City of Stephenson for construction, fences, etc. Contact City Hall for further information and/or a permit application.
Residents may notice the sirens going off at noon on the first Monday of each month. This is a testing of the city’s severe weather siren system. To distinguish the severe weather siren from the fire alarm siren, listen for the following: the fire alarm siren will cycle once (ring for 1 minute) - the severe weather siren will sound the same as the fire alarm but will cycle 3 times (ring for 1 minute, stop for 30 seconds, ring for 1 minute, stop for 30 seconds, ring for 1 minute). The fire alarm is only used to page the firemen; the severe weather siren is used to alert residents so they can prepare for bad weather.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
October 1, 2009
There was no public participation.
A report of the WWTP for the month of September was given.
Bills totaling $83,880.95 were approved.
An update on the new well project was given. The newly seeded grass is coming up nicely.
Reports were given on the Downtown Development Authority. The public hearing will be held at 6:15 p.m. prior to the November council meeting.
A report was given on the American Recovery & Reinvestment Act (stimulus funding) River Road project.
Three members were reappointed to the Zoning Board of Appeals.
A resolution authorizing a fire house safety agreement with the Iron Mountain Fire Department was approved.
Committee reports were given. Bagged leaves and brush will be picked up until October 30th. Leaves will again need to be placed in paper bags like in the Spring pickup.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:05 p.m.
The next regular Council meeting will be held on November 5, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
August 12, 2009
Mrs. Jean Getzen, on behalf of Project Stephenson, addressed the council regarding applying for a grant for a town clock.
The report of the WWTP for the month of July was reviewed. All parameters were met.
Bills totaling $78,024.20 were approved.
An update on the new well project was given.
Reports were given on the Downtown Development Authority and the River Road American Recovery & Reinvestment Act (stimulus funding) project. The River Road project is on schedule for construction in 2010.
Ordinance #132: An ordinance “to require building permits for reroofing, window replacement of the same size, and residing of buildings within the City of Stephenson”, which was introduced at the June Council meeting, was taken off of the council agenda.
The council adopted the State mandated Energy Optimization Plan. Utility customers will see the charge for this plan starting with their September utility bills. For residential customers it will be $.00128 per kwh. For commercial customers it will be a monthly charge of $3.82/meter.
The council adopted updated records management retention schedules for elections, city clerks, and non-record materials.
A council subcommittee will review an opportunity to purchase a building for a museum.
Committee reports were given.
The meeting adjourned at 8:00 p.m.
The next regular Council meeting will be held on September 3, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
July 2, 2009
There was no public participation.
The report of the WWTP for the month of June was reviewed. All parameters were met.
Bills totaling $94,143.72 were approved.
An update on the new well project was given.
Resolution #09-03: “A resolution amending Resolution No. 09-01- a resolution of intent to create a downtown development authority” was adopted.
There was nothing new to report on the River Road American Recovery & Reinvestment Act (stimulus funding) project.
Ordinance #132: An ordinance “to require building permits for reroofing, window replacement of the same size, and residing of buildings within the City of Stephenson” was tabled.
The council reviewed a letter from the Menominee County Equalization Director and Menominee County Finance Chairman regarding a proposed protocol for data entry for the property tax database. The council voted to reject the proposed protocol.
Ray Payment was appointed auditor for the City.
Committee reports were given.
The meeting adjourned at 8:00 p.m.
The next regular Council meeting will be held on August 6, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
June 11, 2009
There was no public participation.
The report of the WWTP for the month of May was reviewed. All parameters were met.
Bills totaling $95,553.58 were approved.
An update on the new well project was given.
The City will pursue the development of a downtown development authority.
An update on the River Road AARA (stimulus funding) project was presented.
Ordinance #132: An ordinance “to require building permits for reroofing, window replacement of the same size, and residing of buildings within the City of Stephenson” was introduced.
Ordinance #131: “Operation of Off-Road Vehicles” in the City of Stephenson was adopted. The ordinance will take effect on July 2, 2009.
The council approved the purchase of a new computer and software for the assessor. The City will share the cost with Holmes Township, who also uses the same assessor.
Mayor Getzen and the Stephenson City Council welcomed Aquila Resources U.S.A. to the community. With their headquarters now located in the City, they anticipate much needed employment opportunities and economic growth in the area. They look forward to a cooperative working relationship toward that goal.
Committee reports were given. Banners for the new street light poles have been installed. A new water service was connected to the City’s water system. Budget amendments were approved.
Comments were received.
The meeting adjourned at 8:05 p.m.
The next regular Council meeting will be held on July 2, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
May 7, 2009
The council meeting convened at 7:00 p.m.
There was no public participation.
The report of the WWTP for the month of April was reviewed. All parameters were met.
Bills totaling $171,818.74 were approved.
An update on the new well project was given.
The City will pursue the development of a downtown development authority.
DGR Engineering, LLC was hired as the engineering firm for the ARRA River Road construction project.
The budget for fiscal year 2009/2010 was approved.
The City tax rate of 7.5 mills was approved. This is the same rate as last year.
The Downtown Celebration on June 6th, starting with a ribbon cutting ceremony at 11:00 a.m.
Resolution #09-02: “A Resolution to Change the City Election Petition Filing Date” was approved. Candidates filing petitions for the City’s November 3rd election will need to have their petitions filed by August 31st .
Ordinance #131: “Operation of Off-Road Vehicles” was introduced.
Committee reports were given. Banners for the new street light poles will be purchased. Employee wages were discussed and approved.
Comments were received.
The meeting adjourned at 8:55 p.m.
The next regular Council meeting will be held on June 11, 2009.
Copies of the City Council proceedings are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
The City Council meets in regular session the first Thursday of each month at 7:00 p.m. in the Council Room of the Stephenson Municipal Building.
City of Stephenson Council Proceedings
April 2, 2009
There was no public participation.
The report of the WWTP for the month of March was reviewed. All parameters were met.
Bills totaling $66,260.61 were approved.
Updates on the downtown and well construction projects were presented.
The Downtown Development Authority item was tabled.
Brush and Leaf Disposal was discussed. Bagged leaves and brush will be picked up until May 4th. Leaves and brush will need to be separated, and leaves will need to be placed in paper bags which are available at local retailers.
The Experience Works Program was discussed.
The City approved the purchase of a different loader.
The “Red Flag” (Identity Theft Prevention) policy was approved.
Committee reports were given. A budget amendment transferring $75,000.00 from the Water fund to the Water Construction fund was approved.
Correspondence was read. A letter of resignation was received from the part-time WWTP/DPW worker. It was accepted with regret.
The meeting adjourned at 9:05 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
The City Council meets in regular session the first Thursday of each month at 7:00 p.m. in the Council Room of the Stephenson Municipal Building.
City of Stephenson Council Proceedings
March 5, 2009
There was no public participation.
The report of the WWTP for the month of February was reviewed. All parameters were met.
Bills totaling $69,110.93 were approved.
Updates on the downtown and well construction projects were presented.
The Downtown Development Authority and Brush and Leaf Disposal items were tabled.
The property that the Mid-County Rescue Squad occupies will be transferred to the organization.
The City will purchase a port-a-john, rather than renting one for the summer months.
Committee reports were given. Revisions to the employee handbook policy were approved.
Correspondence was read.
The meeting adjourned at 8:23 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
February 5, 2009
There was no public participation.
The report of the WWTP for the month of January was reviewed. All parameters were met.
Bills totaling $164,213.39 were approved.
Updates on the downtown and well construction projects were presented.
A reappointment was made to the Board of Review.
Recommendations from the Compensation Committee were approved.
Committee reports were given.
Correspondence was read.
The meeting adjourned at 9:03 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk
City of Stephenson Council Proceedings
January 8, 2009
There was no public participation.
The report of the WWTP for the month of December was reviewed. All parameters were met.
Bills totaling $158,696.80 were approved.
Updates on the downtown and well construction projects were presented.
A resolution of intent to create a Downtown Development Authority was adopted.
Traffic Control Order #17 was approved.
Council member Gardiner was appointed to the CUPPAD Regional Commission for a 2-year term.
Appointments were made to the Compensation Committee.
Committee reports were given.
Correspondence was read.
The meeting adjourned at 8:50 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.
Respectfully submitted,
Judith St.Juliana
City Clerk